St. Amant High School Band Booster Club
Constitution And By-Laws
(Revised April 13, 2000)
Article I - Title
This organization shall be known as the St. Amant High School Band Booster Club.
Article II - Objectives
The purpose of this organization is to provide financial and other types of support to the St. Amant High School Band as requested by the directors.
Article III - Membership
Membership in the club shall be open to all persons interested in providing support to the St. Amant High School Band.
Annual membership shall run from September 1 to August 31. Annual membership dues shall be $3.00 per person or $5.00 per family payable at the first regular meeting of the school year. Exemptions may be made by the Executive Committee.
Article IV - Meetings
Regular Business Meetings shall be held on the second Thursday of each month. These meetings shall be conducted at the St. Amant High School Band Room unless another place is designated by the Executive Committee. In the latter case, members shall be notified in advance of such change.
Regular Business Meetings shall begin promptly at 7:00 PM and end at 8:30 PM unless extended by a majority vote. Special Business Meetings may be called at any time by the President. Members shall be notified by phone committee prior to the meeting.
In all meetings of the general membership, a total of ten (10) members including three (3) Executive Committee Members and one (1) band Director shall constitute a quorum for the transaction of business.
The Executive Committee shall meet one-half hour prior to the regularly scheduled monthly meetings for the purpose of creating an agenda. Any member wishing to place an item on the agenda must notify an Executive Committee Member prior to the regular scheduled monthly meeting or may present such a request during the Executive Committee Meeting that evening.
All meetings are for the sole purpose of carrying out the objectives of the St. Amant High School Band Booster Club as set for in Article II of these by-laws and no member shall propose to discuss or question personnel or strategies employed by the band directors in carrying out their directing duties.
Meetings shall be conducted with the procedures set forth in these by-laws. If not covered in these by-laws, then "Robert's Rules of Order" - Revised Edition will govern.
Article V - Officers
The officers of the St. Amant High School Band Booster Club shall consist of President, Vice-President, Secretary, Treasurer, Reporter, and Member-At-Large. These elected officers shall constitute the Executive Committee.
The duties of these officers shall be such as are ordinarily performed by similar officers of other organizations. The Vice-President shall also serve as Parliamentarian.
Any officer who misses three (3) consecutive Regular Business Meetings, without good reason, will automatically be replaced by the Executive Committee.
Nominations for office for the following year shall be accepted in the month of March. Elections shall take place at the regularly scheduled April meeting. There shall be a transition period during the months of April and May and new officers shall officially assume their responsibilities on June 1.
Article VI - Committees
The following committees shall be considered standing committees of the St. Amant High School Band Booster Club:
A. Telephone Committee
B. Chaperone Committee
C. Fund raising Committee
D. General Help Committee
E. Concession Stand Committee
The Executive Committee may define, create, and organize as many special committees as are deemed advisable to affect the objectives and purposes of the St. Amant High School Band Booster Club.
Article VII - Amendments
Amendments to the By-Laws shall be by simple majority of the members present with the approval of the band directors.
Members shall receive written notification concerning proposed changes, additions, deletions to these By-Laws prior to the meeting during which such action is to be taken.
Article VII - Finance
The Treasurer of the St. Amant High School Band Booster Club or his designee shall present a financial statement at the initial meeting of the school year and at each meeting thereafter.
All checks, drafts and notes of the club shall be signed by the Treasurer of the St. Amant High School Band Booster Club and by the Principal of St. Amant High School.
The President of the St. Amant High School Band Booster Club may authorize expenditures of up to $250.00 without prior notification of, or consultation with, the band directors.
The spending limitations for the President as outlined above shall not apply to necessary expenditures for the purpose of conducting fund raisers such as the Concession Stand.
The band directors shall be free to make needed expenditures provided School and/or School Board Funds are not available for that same purpose. The process for this shall be as follows: The Treasurer shall provide an Authorization Form to be signed by the Band Director, the President and the Treasurer prior to the purchase of any item.
Any retail items to be sold to students such as reeds, mouthpieces, drum sticks, etc., are exempt from the Purchasing Authorization Form requirements since all items will be paid for by the students prior to their receiving the item(s). The Band Directors have the discretion to issue credit or hardship allowances on a case-by-case basis.
Article IX - Scholarships
In order to further the cause of music and music education, the band director(s) may award up to two (2) one-time Carl Schexnayder Memorial Scholarships, presented by the St. Amant High School Band Booster Club, in the amount of $500.00 each to deserving students who plan to major in music or take instrumental music courses in college. In the event that there are more than two equally deserving students who apply, the directors, in consultation with the Treasurer will decide what must be done.
In order to be eligible to receive a Carl Schexnayder Memorial Scholarship, a student must meet certain criteria as determined by the band directors plus the following:
A. Said student must attend college within one (1) year of his/her high school graduation,
B. Said student must have successfully completed one (1) instrumental music course prior to receiving his/her scholarship,
C. Said student must have maintained an overall "C" average during the semester prior to receiving his/her scholarship. (Appeals for extension of the time limit may be considered by the Executive Committee).
An application for shall be provided to all graduating senior band members by the band director(s) and all such band members shall be encouraged to apply.
Article X - Ownership
The St. Amant High School Band Booster Club is a non-profit organization, (Tax Exempt Number - 726000093), created solely for the objectives stated above. No officer or member, (past or present), shall, (at any time), have any claim against the club nor interest in any funds, equipment, or property that has been or may be acquired by the club.
Any funds, equipment, or property acquired by this organization for the band department shall become the property of the Ascension Parish School Board. In the event that the club should be dissolved or cease to function at any time, all accumulated funds, equipment, and property shall be turned over to St. Amant High School subject to the express condition that they be used for the purpose for which they were acquired.